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Temporary Facilities Officer - Aztec Southampton

The purpose of the position is to provide generalist support to the senior leadership team in managing the operation of a 100+ staff office and to support the client teams with various administrative tasks.

Key responsibilities:

+ Act as the first point of contact for any visitors to the office, be they internal or external to Aztec

+ Support the office senior leadership team in their ongoing understanding, assessing and delivering their obligations of running the office e.g. health and safety, office security etc.

+ Co-ordinate in-house events such as meetings (internal or external) including prospective or existing client visits

+ Support the office and potentially other Aztec offices with their travel booking requirements

+ Co-ordinate several third-party service provider relationships on behalf of the office e.g. property maintenance, cleaners and caterers

+ Co-ordinate the stock and ordering of various office-related supplies such as stationary and printer ink, ensuring that procurement procedures are followed, and cost-effectiveness is achieved

+ Ensure that all general spaces such as meeting rooms are kept clean and tidy

+ Maintain the diaries and calendars for office meeting room bookings, ensuring that these are used efficiently

+ Support the client facing teams with their document scanning and filing requirements, ensuring that this is appropriately indexed and ordered

Skills, knowledge, expertise:

+ Confidence in communicating politely and effectively with people at all levels is essential

+ Computer literacy skills are essential

+ Knowledge in the use of scanning and Xerox machines is essential

+ Good interpersonal skills are required to develop close working relationships with colleagues, clients and third-party suppliers

+ Attention to detail and good concentration skills are necessary

We will provide the training, both in-house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

To view the full job description for this role, please click here.


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