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Training and Development Administrator - Aztec Luxembourg

Reports to Training and Development Manager

The purpose of this role is to assist the Training team in the co-ordination and scheduling of Group wide training and development initiatives, including registration, administration and production of support material. The candidate will need to have the ability to manage and co-ordinate multiple tasks.

The candidate will be expected to demonstrate strong commitment to supporting quality and innovative employee learning, creating a supportive environment that provides access to on-going and well-coordinated activities, with the goal of maintaining the highest quality of services for students and employees.

Key responsibilities:

+ Support the co-ordination of a framework of learning that is consistent, on-brand and based on both business and individual needs, demonstrating an understanding of statutory training requirements to ensure these are met

+ Support the Induction Training program as required; ensuring training material is maintained and kept up to date. Liaise with new joiners from all jurisdictions to confirm their availability in order to assist with travel needs

+ Effectively communicate with the Human Resources team and other relevant departments to assist in the development and co-ordination of onboarding/orientation programs

+ Under the guidance of you manager, work with the team to keep training programs vibrant and interesting to engage employees applying the latest teaching techniques to a training environment

+ Assist in developing teaching aids, such as e-learning training, handbooks, quick reference cards, brochures, online tutorials, demonstration models, multimedia visual and presentation aids, etc.

+ Actively contribute and assist with daily administrative tasks such as; answering a range of queries from internal and external sources within reasonable timeframes, assist in arranging training initiatives, room booking, calendar invitations, catering and equipment as required, monitor attendance and follow up where necessary including requesting feedback from attendees and providers as appropriate

+ Prepare terms of reference and prepare contract agreements with vendors for consulting services

+ Collect data on Group-wide training needs to ensure we are meeting the Company’s objectives

+ Act as a point of contact for staff commencing or continuing with professional qualifications, including liaising with service providers to ensure all students are fully supported as they progress within their exams

Skills, knowledge, expertise:

+ Previous experience within a training environment or/and Fund industry would be considered as an advantage, supported by or willing to study towards a relevant professional qualification

+ Excellent oral and written communication skills, including experience with presentation tools such as PowerPoint and/or desk top publishing software; high energy, enthusiastic and motivational training style

+ Strong data entry skills, attention to detail and accuracy

+ Creative and conceptual thinking abilities

+ Ability to coordinate, schedule and administer detailed, time sensitive activities and arrangements for a significant, comprehensive Group-wide training and development programme

+ Strong team player with excellent relationship skills and the ability to manage relations at all levels

+ Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations

+ Knowledge of standard computer applications (Word, Excel, PowerPoint)

+ Excellent knowledge of written and spoken English

To view the full job description for this role, please click here.


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