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Senior Fund Administrator - Private Equity

Job ID: 4125116003

  |   Location: Luxembourg

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

  • Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary 
  • Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings  
  • Process and co-ordinate routine and complex fund operations  
  • Ensure accurate investor records are maintained and process all investor changes / transfers thereon 
  • Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library   
  • Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts 
  • Ensure regulatory and statutory fillings are made in timely manner 
  • Manage the accounts distribution and filing process 
  • Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

  • Excellent written and oral communication skills in English (French, German or another European language will be considered an asset) 
  • Hold a university degree preferably in law, finance or business administration or hold or study towards a relevant fund/corporate administration qualification (preferably ICSA certificate level or equivalent), (relevant in-house training to be provided through the Aztec Academy) 
  • 3-5 years of prior experience in a similar position 
  • Organisational skills, ability to multi-task and attention to detail 
  • High level of integrity and dependability 
  • Ability to work independently and as part of a team
  • Advanced computer literacy skills are essential 
  • Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.


“For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).”


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